HotelsVendors connects hotels with vetted suppliers, licensed financing partners and logistics carriers — one governed pipeline from demand and RFQ to purchase order, fulfillment, receiving and settlement.
Demand · governed buying · visible fulfilment · evidenced settlement
HotelsVendors is distinguished by connecting commerce and execution. A marketplace listing does not stop at discovery: it can become an approved PO, a tracked delivery, a recorded GRN, an invoice and a visible settlement state.
Procurement teams can buy across neutral supplier listings while preserving the hotel’s authority rules, receiving evidence and finance visibility.
Suppliers operate catalogue, demand, fulfilment and invoicing from the same order record rather than rebuilding context at every handoff.
Every tenant below is a live pilot participant. No additional counts, logos or claims are represented.
A single transactional spine moves every order through the same auditable stages, whether it is F&B stock, linen or engineering spares.
Departments express need through the marketplace or a structured RFQ to suppliers.
Products, EGP pricing, quantities and supplier context are consolidated in one cart.
Authority rules evaluate every order value and route it to the right approver.
Approved demand is issued as a numbered PO with terms, ETA and compliance checks.
Suppliers acknowledge, prepare and hand goods to assigned carriers.
Carriers carry live ETAs, windows, temperature and document checks, with exceptions surfaced early.
Hotels raise GRNs line by line — quantities, condition and notes against the PO.
Invoices are reviewed and settled, or handed to a licensed financing partner on request.
Every figure below is computed from the verified pilot transaction data in this environment — nothing is estimated or imported.
Share of valid orders closed with a recorded goods receipt against the purchase order.
Supplier-neutral cataloguing — every line shows its supplier, unit price in EGP, lead time and stock.
A sample of active SKUs from the pilot catalog. Prices are the suppliers' listed EGP prices.
Every purchase order is evaluated against your hotel's authority matrix before issuance. Value bands set the approver and the SLA; every decision is written to the audit log.
Approvals, rejections, GRNs and status changes are recorded in a tamper-evident audit trail visible to platform administration.
| Order value (EGP) | Required approval | SLA |
|---|---|---|
| 0 – 50,000 | Auto — procurement lead | Instant |
| 50,001 – 200,000 | General Manager | 24 h |
| Above 200,000 | Finance Director + General Manager | 48 h |
Assigned carriers carry the PO: pickup, route, delivery window and ETA. Compliance checks — temperature for chilled lines, delivery notes and seal integrity — are verified at handover and on receipt.
Per-delivery ETAs with delay and exception flags the hotel can act on.
Temperature, documents and seal status recorded per delivery, per line.
Structured goods receipt with quantities, condition and notes linked to the PO.
HotelsVendors is not a lender. Where a hotel wants to finance an approved invoice, the platform hands the verified transaction to a licensed financing partner. The partner decides; the platform tracks application, handoff and payment-schedule status.
Received orders with approved invoices are flagged as finance-able — no scoring by the platform.
The hotel requests tenor and amount; the request is handed to the partner unchanged.
The licensed partner reviews and decides under its own credit policy.
Funded transactions show schedule status to the hotel and the partner.
Suppliers manage catalog, orders, fulfillment and invoices in one central. Carriers manage assigned deliveries. Financing partners manage their application queue. The platform stays neutral.
